The Constitution of the University of Warwick Conservative Association hereby declares,
That the following be adopted as the constitution for the University of Warwick Conservative Association (‘the Society’), also known as ‘Warwick Conservatives’ and ‘Warwick Tories’ with immediate effect.
The primary purpose of the Society is to promote and sustain a strong right of centre voice within the University of Warwick campus, the local area and nationally. We work to promote free-enterprise and a smaller state. One way we shall do this is by being an active and prolific campaigning presence in the local areas, assisting local Conservatives to get elected into positions of responsibility, as well as campaigning on a national level to return a Conservative government.
The Society is united in the cause to bring justice, liberty and opportunity for all.
The Society shall be run by the 1965 Committee (‘the Committee’), elections to which shall be carried out at the Annual General Meeting, to be held at a point determined by the Committee. A minimum of ten days’ notice must be given for any General Meeting.
Each Committee member shall be elected by a First-Past-the-Post vote, from which the Chairman, or any member, may exclude themselves. In the event of a tie, a recount of votes casted will occur. If the same tied result is received all candidates for standing for the position will be asked to deliver a second speech followed by more questioning and another vote to determine the result. If a tie is received again a coin will be flipped to determine the result.
To be eligible to vote or stand for election at a General Meeting a member must be of 30 days or more standing in the Society. No member may hold more than one position on the Committee, and no member may stand for election for more than two positions at any one General Meeting. It is possible for two people to share the same position, assuming they are both full members, and hold no other position on the Committee; in the event of election the two individuals would share a single vote on the Committee.
The following positions are essential to the running of the Committee and must be filled at all times,
- Chairman – to be referred to in communications with the Students’ Union as President.
- Deputy Chairman (Membership and Finance) – to be referred to in communications with the Students Union as Treasurer.
- Deputy Chairman (Political).
Further positions may be created at the discretion of the Committee.
In the event that one or more of the four Committee positions required by this Constitution becomes vacant – due to death, mental incapacitation, imprisonment or resignation – the remainder of the Committee will elect from amongst themselves a new individual to assume the role for the remainder of the term of office. There should then be an Emergency General Meeting called to elect a new individual to the now vacant role, following the structure provided for in this Constitution for the running of an election within the Annual General Meeting. If one of the other Committee positions becomes vacant – due to death, mental incapacitation, imprisonment or resignation – an Emergency General Meeting should be called to elect a new individual to the now vacant role, following the structure provided for in this Constitution for the running of an election within the Annual General Meeting.
The Chairman shall be required to oversee the running of the Society, to organise a range of informative events to spread Conservative values, to act as the main spokesman of the Society, to ensure that the Society is always acting as effectively as possible in promoting the conservative cause, to safeguard the professional image of the Society, and to send, on behalf of the Society, Christmas card to the Monarch and to the Chancellor and Vice-Chancellor of the University of Warwick.
The Deputy Chairman (Membership and Finance) shall be required to assist the Chairman in his duties, to manage the finances of the Society, to maintain a record of the contact details of all full and associate members and alumni, and to make sure that the Society is doing everything possible to increase its membership. The Deputy Chairman (Membership and Finance) is also in charge of making sure that the Society respects that the membership is a big tent.
The Deputy Chairman (Political) shall be required to assist the Chairman in his duties, to organise campaigning for the Conservative Party locally and nationally, to organise campaign training for members of the Society, and to be the point of contact for anything involving campaigning.
The Secretary shall be responsible for the administrative aspects of the running of the Society and for the welfare of its general membership. The Secretary is also obligated to maintain a record of the contact details of all members of the Committee past and present, all lifetime and honourary members, and a record of all events organised by the Committee. They should also record minutes for all Committee meetings.
To be a full member of the Society, an individual must be a student or Sabbatical Officer at the University of Warwick and pay the appropriate fee.
To be an associate member of the Society, an individual must subscribe to the general values of the Conservative Party, and pay the appropriate fee. Associate members may not stand for positions on the Committee.
To be a lifetime member of the Society, an individual must have been a full member of the Society for at least six months during their time as a student at the University of Warwick, and be proposed to the Committee by two full members of the Society. The Committee can then vote to either reject the proposition or to accept it subject to the ratification at the next Annual General Meeting. Lifetime membership does not convey voting rights to the individual, and lifetime members may not stand for positions on the Committee.
To be a honourary member of the Society, an individual must be proposed to the Committee by two full members of the Society. The Committee can then vote to either reject the proposition or to accept it subject to the ratification at the next General Meeting. Honourary membership does not convey voting rights to the individual, and honourary members may not stand for positions on the Committee.
– With the approval of two-thirds of the Committee any topic can be tabled for discussion at a meeting of the Committee.
– The Logo of the Society (as found at the top of this Constitution) may only be changed with a majority of votes at a quorate General Meeting, with the current Committee having publicised the expected cost of changing the logo at least one week prior to the meeting to the whole membership. This change shall require the same quoracy levels as required to make a change to this Constitution.
– An Emergency General Meeting can be called if any member of the Society collects the signatures of half the membership (excluding associate, honourary and lifetime members), which can call for a vote of no confidence in and remove any member of the Committee.
– This Constitution may only be amended with a majority of votes at a quorate General Meeting.